configure al badr settings
Configuring the settings of the Al Badr program for daily sales according to the type of your business activity is one of the important matters that is essential for any user of the Al Badr program for daily sales and store management to understand. This article includes three videos that discuss how to configure these settings, the meaning of each setting, and when you should use it.
The first video covers point of sale settings and the meaning of each option.
Entering Quantity: Here, the program gives you two options for adding items to the invoice:
- “One at a time”: Each time you click on a product name, one unit of that product will be added to the invoice. For example, if you want to sell four ice cream cones, you would scan the barcode four times. Each scan would add one ice cream cone to the invoice, resulting in four separate lines for the same product.
- “Enter quantity”: When you select a product, a quantity field will appear where you can enter the desired number. If you want four ice cream cones, you would enter “4” in the field, and the invoice will show one line for four ice cream cones.
Fixed Additions to Invoices: The program allows you to add fixed amounts to invoices, such as Value Added Tax (VAT), service charges, or other fees. You can choose whether or not to include these fixed additions on the current invoice. You have two options: Yes or No.
Game Recording: **From here, you can record games. Games differ from regular items as they are products used multiple times, whereas items are bought and sold once. Therefore, the software subtracts the purchase price from the selling price to give you the profit. In the case of game recording, the software subtracts the expenses consumed by these games, such as maintenance costs, electricity for operation, or similar expenses, from the total rental income. If you are a store owner who has games for rent, please select “Yes”; otherwise, select “No.”
Specify Product Color and Size: Activate this option if your products rely on different colors and sizes for the same product, such as clothing or shoe stores that have products in various colors and sizes. Therefore, your choice is between “Yes” to activate or “No” to deactivate.
Installment Payment: Activate this feature if your store deals with installment payments and not just cash payments. When activated, a cash field will appear at the point of sale, along with an installment field, which opens up the installment and customer balance system. If your store is of this type, please select “Yes”; otherwise, select “No.
Sales Screen: There are different types of sales screens in stores, such as the screen that works on a regular computer and uses a mouse to navigate, and other touch screens that work by touch. If your screen is a touch screen, choose “touch,” and if it’s a mouse-based screen, choose “select.”
Display Product Image: Here, the program gives you the option to choose whether to display the product image on the sales page when selected for more clarity, or not to choose this.
Negative Sales: Negative sales mean selling a product with a zero quantity in the warehouse. This is for cases where customers pay in advance or a deposit, and you sell the desired quantity and record its price or the amount paid. The program will first record this amount in the cash drawer or record the paid part in the cash drawer and transfer the remaining balance as a due balance in the customer’s account. As for the quantity, it records the value as a negative until you bring the quantity from the supplier. It will then settle the negative value first and then add the remaining balance to the item’s balance in the warehouse after deleting the previously sold quantity of this item. Therefore, you have the choice of activating this feature or not, because if you choose not and make a sale, the program will reject the sale because the quantity is zero and there is none in the warehouse.
Return Recording: Here, the program asks if you want it to allow you to record the returns of products or merchandise that customers return to be restocked and deduct their cost from the cash drawer to keep your accounts accurate. This is if your store allows a return policy. If you don’t want this feature, choose “No.”
Multiple Prices: Here, the program asks if you want to use more than one price for a product. This is for wholesale and retail prices for the same product so that it can open fields for you to add different prices for the same product when adding it, otherwise choose “No.”
Invoice Discount: Here, you can specify whether the discount you will apply to invoices is calculated by amount or by percentage.
Decimal Rounding for Prices: Here, the program asks you to specify the decimal rounding percentage for prices. This means how many decimal places will be allowed in prices. You must choose from (0 … 4).
Minimum Selling Price Check: Here, the program asks you to determine the lowest permissible selling price for any product to prevent it from being sold below this price. When you add an item, a field will appear after entering the purchase price from the supplier and the selling price to the customer, where the program asks you to set the minimum allowable selling price for this product, below which the product will not be sold. This is to control bargaining.
Manufacturing: This feature allows you to use raw materials to manufacture products, such as restaurants and bakeries. Therefore, the program will ask you to specify whether your activity involves manufacturing processes so that this feature appears to you. You have three options: either reject it by selecting “No”, or agree, in which case there are two scenarios. Either the program will place the manufacturing buttons at the point of sale, in which case you will have to select “Sales”, or it will place them in a separate side menu like the other buttons, in which case you will have to select “Separate”.
In this video, we will explain the invoice settings and add purchases.
First: invoices
Show the printing screen automatically after saving the invoice: Here the program asks you if you want to show the printing screen automatically once you save the invoice, or do you not want to, as you are satisfied with the program as accounts and do not use an invoice printer.
Invoice model: From here you can choose an invoice model that is compatible with your business system from more than 20 different models according to different business activities.
Configure Al Badr program settings for daily sales according to your type of business activity
Number of rows per invoice page: Here you can specify the number of scores (lines) that will be in the invoice. This allows you to add more products to a single invoice.
Invoice sequence: Here, the program asks if you want the invoices to be sequenced automatically by the program, or if you want to number the invoices yourself to start with a specific number each day, for example, or to start with a number that has a specific meaning for you, such as making number 1 the beginning of Saturday’s invoices and number 2 the beginning of Sunday’s invoices, etc. So you choose between “Automatic” and “Manual”.
Show notes on the sales add page: Here you can choose to display a box for writing notes on the sales page. If you want this, choose “Yes”, otherwise choose “No”.
Offers on categories: Here, the program asks if, in your business, you allow offers on categories at certain times of the year, such as offering discounts on summer clothes at the end of summer and the beginning of winter. Therefore, you should choose “Yes” or “No”.
Configure Al Badr program settings for daily sales according to your type of business activity
Manual Payment Input: Here, you can manually enter the amount paid by the customer. The system will then deduct this amount from the total due. This feature is linked to the subsequent ones.
Adding the Remaining Balance to the Customer: Here, you can either manually calculate the remaining balance or let the software calculate it for you to avoid errors. This feature is similar to a calculator within the software.
Network Payment: Enabling network payments allows for payments using credit cards and Visa cards. Select this option if your business uses such transactions; otherwise, select “No.”
Credit Limit: The credit limit refers to the maximum amount a customer is allowed to owe on credit. This is set when adding a new customer to the system. The software will not allow a customer to purchase goods exceeding this limit.
Configure Al Badr program settings for daily sales according to your type of business activity
Entering the product serial: Entering product serials or serial numbers is in the case of electrical and home appliance stores, where the program will ask you to enter the serial number of the product, even if the customer decides to return it to the store. Here, you will make sure that the device is the one that was sold from your store by reviewing the serial number written on it. What is included in the bill prevents fraud and deception, as two devices never share their serial numbers.
Second: Add purchases
Purchase Recording: This section allows you to choose how you want to record your purchases. You can either: view purchases from a specific supplier, manually input the data, or upload an Excel file containing all product details, from price and quantity to supplier name, to automatically populate the software’s database.
Enter Total Purchase Price First: When recording a new supply, you’re typically asked to input the product price and quantity, and the software calculates the total. However, some purchases are made in bulk, not per unit. In such cases, you might not have the unit price but only the total price for the entire quantity. Therefore, the software gives you two options: either input the quantity and unit price, and it calculates the total, or input the total price and quantity, and it calculates the unit price.
Update Selling Price During Purchases: Each item has a purchase price that’s recorded and fixed when it’s first added. But what if the selling price changes when you purchase a new supply of the same item? You could go to the item’s details and update the selling price, then return to the purchase invoice. To simplify this process, we’ve added a feature that allows you to update the selling price directly on the purchase invoice, ensuring the new quantity is recorded at the new price.
Configure Al Badr program settings for daily sales according to your type of business activity
Expiration date: Here you tell the program to remind you of the imminent expiration of the expiration dates for products that depend on the expiration date so that you can act before them by making discounts, offers, or the like. Therefore, if you want to be reminded of the imminent expiration date, choose “Yes,” otherwise choose “No.” “.
Number of alert days before expiration: Here you specify the number of days you want the program to remind you before the products expire. For example, if the expiration date is the 30th of the month and you set the number of alert days to be 5 days, the program will give you an alert 5 days before that, starting on the 25th of the month. month.
The third video explains the rest of the settings in a row.
First: points on sales
Activating Points: There are two point systems that can be activated in any store or business, depending on the owner’s preference.
- Customer Points System: This system is based on awarding points to customers for purchasing specific items. These points can then be redeemed for products, and their value will be deducted from the total bill. To activate this feature, click on “Customer Points.”
- Salesperson Commission System: This system is designed to incentivize salespeople by rewarding them with a commission for each product they sell. The commission rate can be pre-set. To activate this feature, click on “Item Points.”
If you do not wish to activate either of these systems, click on “Stop”.
Configure Al Badr program settings for daily sales according to your type of business activity
Seller Commission: This field is linked to the product points above for sellers. Here, you need to specify the percentage of the product’s selling price that will be the seller’s commission.
Points Redemption: This field is linked to the customer points above for customers. Here, you need to specify the monetary value of each point. In other words, 1 point equals [amount]. This value will then be multiplied by the customer’s total points and deducted from the purchase price.
Name Display on Invoice: Here, you can choose which name will appear on the invoice: the user logged in at the cash register or the seller who sold the products on this invoice. For more details that will benefit you when activating the seller commission, the commission will be valid for the seller or the user, depending on your choice, or you may choose not to display any name.
Second: Barcode and general settings.
Configure Al Badr program settings for daily sales according to your type of business activity
Barcode Device: Here, the program asks if you want to use a barcode device to input a quantity of 1 for each product as you scan it, in which case you select “Quantity always 1”. Or, you can choose to have it scan the barcode and open a new field for you to enter the desired quantity, in which case you select “Enter Quantity”. Alternatively, if you want to stop using the barcode altogether, select “No”.
Classification by: The program asks for the name of the classification or sections in your store. This could be sizes for hardware stores, departments for clothing stores, or categories for supermarkets. You will enter the names of your sections based on your business type and divisions.
Business Type: The program asks about the type of business you own so that it can display specific features that vary from one store to another. For example, sizes and colors will not appear in a restaurant, and manufacturing will not appear with clothing stores, and so on. The settings that appear after activation are also affected by this. Each business type has a specific form and specifications that the program adapts to. Therefore, specifying the type of store and activity shows you only what is useful to you and disables the rest of the specifications.
Change Program Colors: Here, you have two designs for the program to choose from, each with a different color scheme. You can select the design that is most comfortable for your eyes and taste.
Al Badr Daily Sales Program | Complete sales program
Daily Closing Time Delay:
It’s common knowledge that a day starts at 12:00 AM and ends at 11:59 PM the following day. Since the program calculates each day’s accounts independently, relying on this global time, it’s crucial to align daily work schedules with this time to ensure that each day’s accounts are isolated and no errors occur from including the previous day’s data.
However, some businesses have shift schedules that don’t align with this standard time. For example, a shift might end at 1:00 AM the next day, meaning an entire hour of the previous day’s data is included in the following day. This can lead to inaccuracies in reporting.
To address this, Bader Company has developed a system that allows you to delay the daily closing time based on your shift end times. This ensures that the program accurately combines the accounts for each day, providing you with precise reports.
In this case, you would instruct the program to delay the daily closing by one hour, so the day ends at 1:00 AM instead of 12:00 AM. To do this, enter the delay value in the designated field. If your shift extends beyond 12:00 AM, simply input the total number of hours in the corresponding box.
Calendar System:
Here, you’ll select the calendar system (Gregorian or Hijri) that the program will use for generating invoices and reports. Please note that switching between calendars after using one will cause the program to adopt the new calendar for future calculations and transactions. Past data will remain in the old calendar format, and no conversion will occur between the two.
Country: Here you select the country where you conduct your business.
Currency: Here you select the type of currency you deal with to appear in your transactions.
Time Zone: The time zone is displayed here based on the country you have selected, so your time and date are in line with the current global time. For example, if you select Egypt, the time zone Africa/Cairo will be displayed automatically.
Deduct Expenses from Daily: Here, the program asks if you want to deduct your daily expenses from the total profit to give you the net profit after deducting expenses, or if you want the total profit only without deducting expenses. Here you have to confirm with “Yes” or “No”.
Collection Authorization Registration Method: Here, the program asks you what it will do with the collection of fees or installments that your users will pay. Will the program add it to the program to be included in the daily account, or will it suspend it without adding it to the daily cash drawer account and notify you that there is a collection and request authorization first before adding it so that you can decide what to do until you review it? Will the program request collection authorization before each collection, or will it consider any authorization automatically confirmed and accepted in the cash drawer?
Customer Service Notification Period: Here, the program asks you about the period before which it will notify you of your transactions with customers and suppliers. If there is a supply or installment due after a period, the program will notify you to be prepared for such matters so that you are not surprised by them financially or practically.
Clear All Data and Reset Account: This button clears all your data from the store, making the store new without any activity like it had. For example, a clothing store with showcases and shelves wanted to change the activity to a restaurant, so it would remove all traces of the old store with the decorations to put the new decorations and preparations for the restaurant. If you click on this button, the program will ask you to enter your password for additional confirmation and to avoid accidental clicking. If you enter the password, you will definitely be intending to do this, so be careful when using this button. This button is for changing the activity.
Clear Sales and Purchases Only: This step is similar to the previous step, but instead of clearing the entire store to change the activity, you are clearing the sales and purchases to start the same activity again. The program will ask you to confirm this action by entering your password again.
